How To Write A Professional Thank You Email – Writing a thank you note only takes a few minutes, but it carries a lot of weight. Formal thank you notes can make you stand well above the crowd, while personalized thank you notes can make someone else feel valued and special. Learn how to write a thank you letter by following some simple instructions and viewing sample letters.
Thank you letters are appropriate in many areas of life. In a professional environment, they are not only appropriate, but also highly recommended after an interview. In a personal setting, they can make loved ones feel special and allow you to express sincere gratitude.
How To Write A Professional Thank You Email
The recipient of your thank you letter affects how it is drafted. A professional letter is read differently than a personal letter to a friend or family member.
How To Write A Professional Email In English
Begin by speaking to the other party appropriately. If it’s a professional thank you letter, use an appropriate title (eg, Mr., Mrs. or Mrs.), their name, and a colon. If it is a personal acquaintance or friend, use their name and a comma.
Start with a clear “Thank you.” For example, “Thank you for taking the time to meet with us today” or “Thank you for the thoughtful gift.” From there you can refine carefully.
After expressing your thanks, find out why you are thanking the recipient. If you’re thanking someone after an interview, highlight something you learned during the interview and give an example of how your skills apply to the job.
If you are thanking your friend for a gift, explain why you are especially grateful for it. Maybe the new earrings go with several wardrobes, and the leather briefcase comes in handy for your new job.
Interview Thank You Email
Finally, one more thank you. After offering a small detail to illustrate your gratitude, give an additional thank you. Consider things like “Thank you again for your time” or “Thank you again for your concern. It meant the world to me.”
Each letter ends with an appropriate suffix followed by a comma and your name. In a professional letter, use a more formal ending, such as “Sincerely” or “Yours.” In a personal letter, you can use an informal ending such as “Sincerely” or “Regards”.
Perhaps one of the most important thank you letters are the ones you send after an interview. They should be sent quickly, clear and concise and easy to remember. Email is the most appropriate forum for these letters. If you’ve met with a group of interviewers, send each a personal note.
Subject: Thank You – Social Media Interview Dear Mr. Gold: [Use a colon formally.] Thank you for taking the time to meet today. I was excited to learn more about the Social Media position at Gold Enterprise. This is a good fit for my skills and interests due to my experience as an SEO specialist. Your modern approach to social media marketing, including highly advanced SEO tactics, solidified my desire to become a member of your team. In addition to my enthusiasm, I bring to the department my knowledge of social media, time management skills and team player. Thank you again for your busy schedule for your busy time for today’s interview. I am still very interested in joining your team and look forward to speaking with you again! Sincerely, Jane Boston [email protected] 1112 Boston Avenue Boston, NY 12345 (212) 345-6798 [LinkedIn URL] [website]
Sending Thank You Notes
After receiving the job offer and reviewing all the information about the position, you have a short time to accept or decline the position. Many things can be done over the phone, but in many cases everything can also be done over email.
If you accept the job offer, you can send a thank you note with the acceptance letter.
Subject: Job Offer – Social Media Manager Dear Mr. Gold: Thank you for offering me the position of Social Media Manager at Gold Enterprise. I appreciate all the time you spent talking with me and considering my application, and I am happy to accept this position. Out of respect for my current employer, I would like to extend their two week notice period. Then I will be ready to join the team on Monday December 28th. Please let me know if these dates work for your schedule. Until then, I look forward to joining your team! Thank you for this great opportunity. Sincerely, Jane [email protected] (212) 345-6798
If you receive a job offer that you cannot accept, it is still customary to send a thank you note.
How To Write A Scholarship Thank You Letter
Subject: Job Offer – Social Media Manager Dear Mr. Gold: Thank you for offering me the position of Social Media Manager at Gold Enterprise. I appreciate all the time you spend talking to me and considering my application. Unfortunately, however, I must inform you that I cannot accept the assignment. As great as it sounded, I now have to go the other way. I wish you all the best and hope that we can continue our cooperation in the future as well. Thanks again for the opportunity to get to know you and your team. Sincerely, Jane [email protected] (212) 345-6798
Personal thank you letters are neither required nor expected, but they show your character. You can use informal language to let friends, family members, and even strangers know that you appreciate them.
Whenever someone opens the door to their home and has clearly taken the time to make themselves feel welcome, you always want to thank them for sharing their personal space with you. Such occasions lend themselves well to an old-fashioned handwritten note. But if you prefer email, that’s acceptable too.
Dear Jennifer, [Use comma informally.] Thank you so much for hosting me and Peter this weekend! Thanks to your hospitality, we had a wonderful time in Seattle. I don’t think I’ll ever forget Jacques Pepin’s fries! Your home is absolutely gorgeous and we could not have been more comfortable. It’s safe to say you have the most comfortable bed in the world! If you find yourself in Savannah, know that you have a place to stay! With love, Molly
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If someone sent you a gift for a special occasion, you probably want to pick up the phone and call them right away to say thank you.
However, sending a thank you note is still important because it not only reinforces your gratitude, but also makes the sender feel special because you took the time to do so.
My dear friend Sara, thank you for the beautiful earring you sent me for my birthday! You know me so well. This Rose Gold fits at least half of my wardrobe! It’s been ten years since we met in that memorable English 101 class, and I couldn’t be more grateful for your friendship. Thanks again for making my birthday even more special. I’ll send you a picture on Monday when I wear it to work! With love, Catherine
Are you celebrating a birthday, wedding or buying a new home with friends and family? Whatever the occasion, it’s important to send a thank you to everyone who took the time to celebrate this special moment.
Thank You Letter Templates (scholarship,donation,boss…)
Dear Amy, Thank you so much for coming to celebrate my 40th birthday! There is no doubt that this will be my best decade, and that is why I called you. I hope you had fun at the party! You will always have a special place in my heart and I can’t thank you enough for the ride. Also, the silk scarf you gave me is absolutely gorgeous. I have already used it a few times and went in front of the mirror! You are so thoughtful (and a girl can never have too many scarves)! I love you…to the moon and back. Thank you for making my birthday even more meaningful. We’ll talk soon! Your dear friend Bella
You can make writing a thank you letter even easier by using a free PDF thank you template. This editable template comes with a standard thank you format, so all you have to do is change the wording to suit your needs. If you need help using your printer, check out this helpful troubleshooting guide.
Once you know what you want to say and what tone to adopt, there are a few other details to keep in mind.
Thank you letters can be written by hand, typed or even sent by email. Think about your audience and choose the most appropriate format. In professional situations, email is acceptable and may be preferred because it is fast. In personal scenarios, a handwritten letter can seem more thoughtful.
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A delayed thank you note is less important than a quick response. If you are preparing a thank you note for an interview, send it
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